Minutes for Parish Council Meetings 2026-27

Minutes of the Barrowby Parish Council Meeting held on Monday 12th October 2026 at the Reading Room, Church Street, Barrowby at 6:45pm

Public Forum (6:45pm – 7pm) There were 3 members of the public present. 

Meeting started 7pm 

Councillors in attendance:

Michael Brown, Paul Brown, JP Durand, Nigel Eaton (Chair), Jo Footitt, Tim Lees, Anna McConnell-Good and Mark Whittington

Officers in attendance:

Claire Dring (Assistant Clerk – left 7pm) Claire Vink (Parish Clerk joined 6.55pm)

District and County Councillors:

District Cllr Robert Leadenham (Joined 7.50pm)

1. WELCOME (26/078)

Cllr Eaton welcomed members and members of the public to the meeting. 

2. APOLOGIES (26/079)

Cll Cupit and County Cllr Richard Litchfield apologies were NOTED

3. DECLARATIONS OF INTEREST (26/080)

a) No declarations were made. 

b) No dispensations were made.

4. MINUTES (26/081)

It was RESOLVED to approve and sign the minutes from the Parish Council EOM on 7th September 2026 and the Parish Council meeting 14th September 2026. There was 1 abstention for each set of minutes

Variation to the order of business

It was AGREED to leave agenda item 5 to the end of the meeting and bring forward agenda item 9. Item 9 was therefore considered after agenda item 4 followed  by agenda items 6 onwards.

5. CLERKS REPORT (26/082)

The work of the Parish Council Staff was NOTED in the Clerks Report. There was no delegated spending in the timeframe.

It was NOTED that the clerk attended the Dispersed Military Families symposium and a verbal update was received. Signing up to the Armed Forces Covenant would support those who serve and those who stand with them. It is not just supporting serving personnel and veterans but also their families: partners, children, parents.  It was agreed that signing up to the Armed Forces Covenant to support residents within the Parish with links to the Armed Forces was appropriate on the provision it was not just Council lead and residents could also join and support. ACTION: Clerk to add to November agenda for formal agreement. 

It was NOTED that the Fraud and cyber security talks presented by Lincolnshire Police had taken place and were a success. ACTION: Clerk to provide contact details for the talks to Cllr Leadenham

It was NOTED that all Councillors had received a personal invitation from RAGS and Open Door to attend the Emergency Briefing being shown in the Memorial Hall 20th October 7pm. All Cllrs encouraged to attend

It was NOTED that Remembrance Service is 8th November All Saints Church 10.45am service. Cllr Eaton to lay the wreath on behalf of Parish Council. Cllr Whittington to lay a wreath on behalf of the District Cllrs with Cllr Leadenham to provide the wreath. All Cllrs encouraged to attend ACTION: Cllr Leadenham to provide wreath.

6. PLANNING (26/083)

a. The following updates were NOTED regarding ongoing planning applications in the Parish: 

i. Grange Paddock has been heard by the SKDC planning committee which was minded to refuse the application. It will now be subject to decision by the Planning Inspector

ii. A Coop and housing at the Heathers was approved however Councillors RESOLVED to request a review of the decision based on the lack of S106 consultation. Email from Ms Whittaker 30th September 2026 states that “the notification letter issued to the Parish Council does not specifically refer to making requests for Section 106 contributions” thus no formal request was made.

iii. Rectory Lane planning application will potentially be heard by the SKDC planning committee on the 26th November 2026. Cllr Lees to speak in objection to the application. The planning  working group to finalise the Parish Council statement.

b. It was RESOLVED to approve entering negotiations with SKDC concerning the land registration dispute relating to LL441617. It was NOTED that further information was required before any decisions on negotiating objectives and who will conduct discussions on behalf of PC could be made.

c. It was RESOLVED:

a. To approve to submit a comment objecting to the materials proposed in: S26/1578: Removal of store window on ground floor, replacement windows and existing render to be removed and replaced. 11 Main Street. Materials should be in keeping with the conservation area and neighboring listed assets.

b. To not submit comment unless changes to the application are made to: S26/1646: Application for Certificate of Lawful Development for residential dwelling (C3 use). Brindle Lodge Nottingham Road

c. To approve to submit a comment objecting to: S26/1558: Permission in Principle for 9 dwellings, following the demolition of the existing dwelling. Tanglewood Barrowby Road. Based on a lack of information

d. No further update from the Planning Working Group at this time

7. NEIGHBOURHOOD PLAN (26/084)

a. It was RESOLVED to approve a resumption of the current examination of the Neighbourhood plan. ACTION: Clerk to contact SKDC to request resumption of the examination and to request a timeline in order to manage residents expectations. It was NOTED that additional budget would be needed  to cover the costs of any review of the Neighbourhood plan once it has been adopted to keep it current with the updated NPPF guidelines.

b. It was NOTED that 3xBAG members were appointed to the join the Neighbourhood Plan Working Group.

8. SKDC COMPLAINTS (26/085)

a. A verbal update on the SKDC complaints was received. It was NOTED that Parish Council had informed SKDC that Weightmans have missed out a stage in SKDCs complaints process. A request for a meeting between SKDC and Parish Council was turned down by SKDC. It was RESOLVED to approve that Cllr Eaton meets with the Monitoring Officer in an attempt to restore democratic service. It was RESOLVED to approve to write to KPMG regarding oversight issues at SKDC. ACTION Cllr Eaton to contact the Monitoring Officer at SKDC to discuss the lack of reconciliation meeting. Cllr Durand to compile a summary of issues and concerns regarding oversight at SKDC.

b. It was RESOLVED to approve that Cllr Durand and Cllr Eaton prepare a factual report regarding the complaints. It was RESOLVED to approve that this be published in the public domain. ACTION: Cllrs Durand and Eaton to prepare factual report regarding the complaints with SKDC.

9. S106 (26/086)

The Heathers: there was no provision for support for infrastructure for Barrowby Parish in terms of S106 for the new Coop. Barrowby Parish Council were not explicitly consulted on S106. It was RESOLVED to request a review of the application on this basis.

Rectory Farm development, Barrowby Road: ACTION: Clerk to request explicit clarification of the S106 money available with this development as a percentage is within Barrowby Parish.

Rectory Lane: It was RESOLVED to approve to submit a request for S106 based on the document shared. Supporting evidence to be added. It was RESOLVED to approved that the planning working group would finalise the details for submission to SKDC by 5th November

Taylor Wimpey development on Low Road: There is still the option for land with reduced money contribution. It is unclear if the land has the potential for building or will need to be open green space. ACTION: Clerk to clarify with Taylor Wimpey and SKDC how the value of that land is defined, if there are utilities available on the land, what classification the land has and how value of the land will be determined. 

10. LANDSCAPING DEVELOPER COMMITMENTS (26/087)

a. It was NOTED that the response from CoOp regarding the ongoing issues with landscaping at the Barrowby Store was outstanding.

b. It was NOTED that the Colleys were having considerable issues with Vistry regarding completion of the site to a safe and satisfactory standard. It was NOTED that Vistry have claimed vandalism to be the cause in the pause to the construction of the play parks however Vistry failed to secure an active construction site and failed to comply with the minimum requirements such as appropriate levels of top soil to allow planting to establish. Other issues include incorrect planting of tree species, broken street lighting, unfinished roads with raised metal work. A Colleys Action Group is being set up with a meeting at the Reading Room on 23rd October 6.30pm. 

11. MILL ROW FLOODING (26/088)

It was NOTED that an update from the landowners agent was still outstanding. ACTION Cllr Eaton to speak with the Flood Authority to explore possible solutions to the problem.

12. REPORTS (26/089)

a) Verbal update received from local government representatives:

District Councillor Leadenham: 

i. Verbal update regarding Grange Paddock planning application being referred to the Secretary of State for a decision.

ii. On 23rd October SKDC are asking Cllrs to vote on the constitutional change requested through the new NPPF (National Planning Policy Framework). Cllr Leadenham is keen to represent the wishes of his constituents. Discussion around the implications of the changes being proposed took place. It was RESOLVED to approve the Cllr Leadenham OBJECTS to the changes due to the impact on the voice of the smaller authorities such as the Parish Council in Planning matters.

iii. Cllr Leadenham will be holding a ward meeting on Tuesday 24th November in the Memorial Hall 6.30pm focusing on the Armed Forces Covenant, the new LALC chair and an update on planning applications in the ward. All Cllrs encouraged to attend. It will be proceeded by a residents’ surgery starting 5.30pm.

iv. Cllr Leadenham will be supporting the Colleys Action Group meeting on the 23rd October.

v. Cllr Leadenham attended an update from the Police Commissioner. They have the funding for 171 new Police Officers over the next 3 years. There is an average loss of 60 officers per year meaning there will be an overall loss of 9 Police Officers across the county in the next 3 years.

vi. Community speedwatch training dates discussed. Cllr Leadenham to confirm.

County Councillor Litchfield: An update was given by the clerk: 

i. Cllr Litchfield is supportive of the Book Exchange grant request ACTION: Assistant Clerk / RFO to obtain quotes to install the book exchange outside the Reading Room and progress the grant application

ii. Joint grant application with Sedgbrook for new Speed Indicator Devices is being progressed. 3x new devices requested for Barrowby. ACTION: Assistant Clerk / RFO to progress the application

iii. Rectory Lane unofficial laybys: UPDATE: Waiting for confirmation from the land owner that no access is required to the field on the right coming into Barrowby from the A52 near the A52. ACTION: Cllr Lees to contact land owner.

b)    Verbal update received from the Parish Council Working Groups. 

13. CRIME PREVENTION (26/090)

It was NOTED that the Assistant Clerk had met with a representative from Lincolnshire Police to discuss issues with vandalism at the play parks. It was NOTED that CCTV should be a longer term consideration if vandalism remains an issue. It was RESOLVE to approve to purchase more signs showing the age limit of the play equipment. 

14. PARISH COUNCIL SURGERIES (26/091)

A resumption of Parish Council Surgeries was proposed and approved on a trial basis. At least 2 Councillors to attend on a Saturday afternoon once per month starting in the New Year. A Facebook and Barrowby News campaign will be used to raise awareness of the surgeries. To be combined with Councillor recruitment for the May elections.

15. COMMITTEE MINUTES (26/092)

a) The draft minutes of the Allotment Committee meeting held on 28th September ‘26 were NOTED

b) The draft minutes of the Buildings and Assets meeting held on 5th October ’26 were NOTED

c) The draft minutes of the Burial Ground Committee meeting held on 6th October ‘26 were not available at the time of the meeting. To be added to the November meeting

d) The draft minutes of the Finance Committee meeting held 7th October ’26 were NOTED and a verbal update on the Budget year to date was received. 

16. FINANCE (26/093)

a) It was RESOLVED to approve the September 2026 bank reconciliations 

b) The income for September 2025 was NOTED

c) It was RESOLVED to approve the payments list.

17. CAPTURE OF FUTURE ISSUES FOR DISCUSSION / AGENDA ITEMS (26/094)

Armed Forced Covenant

Review of Conservation Area

Community Speed Watch

Pony Paddock and the Allotments.

18. DATE OF THE NEXT MEETING (26/095)

Monday 9th November 2026 at 6.45pm in the Reading Room for the Parish Council Meeting

The meeting closed at 9.35pm

BARROWBY PARISH COUNCIL FINANCE REPORT SEPTEMBER 2026: 

Members noted the following income in September:   

Members approved the following expenditure in September/October 2026: