Minutes Staffing September 2025
Minutes of the Staffing Committee Meeting
held on Monday 29th September 2025 at 10am in the Reading Room, Church Street, Barrowby
Councillors in attendance:
Michael Brown, Jo Footitt (Chair), Tim Lees, Anna McConnell-Good
Officer in attendance:
Claire Vink (Parish Clerk)
No members of the public were present. The meeting started at 10.20am.
1. WELCOME (25/007)
The Chair welcomed members to the meeting.
2. APOLOGIES (25/008)
Cllr Paul Brown sent his apologies
Cllr Mark Whittington was absent
3. DECLARATIONS OF PECUNIARY INTEREST (25/009)
a) No declarations of members’ interests were made
b) No dispensations needed to be considered
4. MINUTES (25/010)
It was RESOLVED to approve and sign the minutes of the Staffing Committee meeting held on 16th June 2025.
5. STAFFING MATTERS (25/011)
a) It was RESOLVED to move into closed session in accordance with the Public Bodies Act 1960, due to the confidential nature of matters to be discussed.
b) A review of staff contract was conducted. It was RESOLVED to approve an increase in the RFO hours to 10 per week with a view to re-evaluate in March. It was RESOLVED to approve an increase in the Litter Picker hours to 5 per week. Action: Clerk to work with Chair of the Council to explore options to increase grant for litter collection. It was RESOLVED to approve a contract change for the caretaker to state that 48 hours notice will be given for requirement to work. In the case of emergencies, the Parish Council Staffing team will work together to provide a solution. It was RESOLVED not to approve the recruitment of a second caretaker however to recruit a biweekly cleaner on a self employed / contract basis.
c) It was It was RESOLVED to approve the removal of enforced leave between Christmas and New Year with leave being managed on an individual basis. The Reading Room will only be closed on 25th/26th Dec and 1st Jan.
d) It was RESOLVED to approve up to 5 hours overtime per week for the Litter Picker in the Autumn to allow for additional duties: collecting leaves in the Burial Ground and Village Green. Action: Clerk to contact RAGs team to see if there is somewhere is the village where the leaves can be composted.
e) It was RESOLVED to move back into open session at 11.28am
6. STAFFING BUDGET
a) It was RESOLVED to approve an following risks / issues for the Staffing Prioritisation matrix: Sickness and / or resignation leading to the need to use sub contractors or emergency cover, Salary increases linked to local government, pension contributions, growth of parish leading to increasing staff hours, the limits of staff bandwidth, skill set provision across staff Action: Clerk to work with Mr Thomas to populate the prioritisation matrix
b) It was RESOLVED to approve the proposed staffing budget as provided by the RFO
7. CAPTURE OF FUTURE ISSUES FOR DISCUSSION / AGENDA ITEMS
a) Line manager review of RFO and Clerk to be biannual
b) Review of all staff to clarify bandwith and responsibilities. What is good vs what needs work
c) Review of annual leave.
8. DATE FOR NEXT MEETING (25/012)
15th December 2025 at 10am in the Reading Room.
The meeting closed at 11.45am