B&A Agenda Oct 26
Dear Councillor
I hereby give you notice that the BARROWBY PARISH COUNCIL BUILDING AND ASSETS COMMITTEE MEETING will be held at the Reading Room, Barrowby on Monday 5th October at 7.30pm. All members of the Parish Council Buildings and Assets Committee are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Signed: C Dring Claire Dring, Assistant Clerk to the Council. Date: Monday 28th September 2026
1. WELCOME
Opening remarks by the Chairman.
2. APOLOGIES:
To receive apologies for absence.
3. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST AND REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011
a. To receive declarations of members’ interests in relation to agenda items.
b. To consider requests for dispensations from members.
4. APPROVAL OF MINUTES
To resolve to accept the minutes of the Pavilion Committee Meeting held on 9th June 2026. (Appendix A)
5. ASSISTANT CLERK’S REPORT
To note and receive updates on the Clerk’s report. (Appendix B)
6. REPORTS FROM SUB COMMITTEES
6.1. To receive a report from RAGS.
6.2. To receive a report from the Flower Group.
7. BUILDING AND ASSETS MATTERS ARISING - MAINTENANCE
7.1.1. Pavilion: To receive a verbal update on works carried out at the Pavilion since the last meeting.
7.1.1.1. Pavilion Improvements:
• To receive a verbal update on communications with Football Foundation, associated grant conditions and use restrictions.
• To discuss Community Facility S106 contributions and decide how we are going to use it, including agreement on the following improvements, previously discussed:
o Large structural changes and instructing architect’s input.
o Partition door in hallway.
o Shutter replacement programme.
7.1.2. Low Fields: To receive a verbal update on works carried out at the Lowfields since the last meeting. Appendix C
7.1.2.1. To receive a verbal update on any discussions with landowner around flooding to Mill Row, reviewing quotes and agree next steps. Appendix D
7.1.2.2. To decide if we are going to implement a height restriction barrier and review any quotes.
7.1.2.3. To receive a verbal update on enquiries regarding a cell mast.
7.1.2.4. To discuss storage / disposal of leaves after of leaf collections.
7.1.3. Reading Room: To receive a verbal update on works carried out at the Reading Room since the last meeting
7.1.4. Play Parks: To receive a verbal update on works carried out on Play Parks since the last meeting.
7.1.4.1. To agree an annual maintenance plan. Appendix E
7.1.5. Pavilion hiring:
7.1.5.1. To receive a verbal update on hirings since the last meeting and agree short-term hiring strategy.
7.1.6. Other
7.1.6.1. To consider and resolve any next steps regarding engagement with Longhurst developer about access to the Pony Paddock via Walkers Way.
7.1.6.2. To discuss possible revenue-making advertising channels.
7.1.6.3. To receive a verbal update on the Coach House and note any outstanding actions.
8. FINANCES
8.1. To review tracking budget and current balances for the Pavilion and Low fields. (Appendix F)
9. CAPTURE OF FUTURE ISSUES FOR DISCUSSION / AGENDA ITEMS
To allow Committee members to highlight matters to be considered for inclusion on a future agenda. No discussion on the content of the topics will take place.
10. NEXT MEETING – To agree the date of the next meeting (Nov 2026)