28th Sept 2026 Allotment Committee Agenda
Allotment Committee Agenda: 28th September 2026
You are summoned to attend the ALLOTMENT COMMITTEE MEETING at 7.30pm to be held at the Reading Room on Monday 28th September 2026 for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Signed C Vink Claire Vink Parish Clerk Date: 23rd September 2026
1) WELCOME
2) APOLOGIES
To receive apologies for absence
3) TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST & REQUESTS FOR DISPENSATION IN ACCORDANCE WITH THE LOCALISM ACT 2011
To receive declarations of members’ interests in relation to agenda items and any requests for dispensations.
4) APPROVAL OF MINUTES
To resolve to approve the minutes of the Allotment Committee Meeting held on 15th June 2026 (Appendix A).
5) SITE REPORT
a) To receive a verbal site report.
b) To note correspondence from farmer regarding tree in neighbouring field. (Appendix B)
6) ALLOTMENT ALLOCATIONS, WAITING LIST AND PLOT REPORT
a) To resolve to move into closed session in accordance with the Public Bodies Act 1960, due to the confidential nature of matters to be discussed regarding plot allocations, waiting list and plot report
b) To note the latest allotment allocations, waiting list, letters sent and the allocation of any vacant plots
c) To receive a plot report
d) To move back into open session
7) FINANCES
a) To receive an update on the purchase of the 3 legged ladder.
b) To resolve to approve the tree works from quotes obtained or tree survey (Appendix C)
c) To resolve to approve purchase of electrical tools. (Appendix D)
d) To note remaining budget.
8) WATER
a) To review cost of water and resolve to approve any changes to fees or usage. (Appendix E)
b) To note report on rain water harvesting and resolve to approve any next steps. (Appendix F)
9) ARCHERY ON THE PONY PADDOCK
To note the approval in principle by the Parish Council for the use of the Pony Paddock for 1 resident to practice archery on the pony paddock pending appropriate health and safety compliance. Access through the allotments will be required to access the site.
10) CAPTURE OF FUTURE ISSUES FOR DISCUSSION / AGENDA ITEMS
To allow councillors to highlight matters to be considered for inclusion on a future agenda. No discussion on the content of the topics will take place.
a. Budget
11) DATE OF NEXT MEETING
To confirm the date of the next meeting